Background
Red Bull Sphere in Stockholm was looking to bring us in to help make their Halloween events a little better. So we looked at adding a little more content and activities to what they were planning usually, and ensure to create the full package for them with invitations, aftermovie, gallery shots of cosplayers, a content, and good vibes. The events before were lacking a little more kick to them so we went into it fully aware that we could get something going.
How to make it a win?
We ensured the cosplayers were there with the right perspective on the event from the onset, to have a fun chill night out, with focus on enjoying socializing and having a good time. With that in mind, we ensured to promote the event to the community honestly and let them know what was going to happen and also ensure that they had proper prizes as a lure and created really nice tokens for them to take home if they won.
This worked out good, because the cosplayers, had fun, and so did all the general guests that came to have a good halloween. With the pre-introduced information for some of the guests of what cosplay was we were also ensuring that we had a safe space for cosplayers and guests a like ensuring that everyone that went to the event was pre-educated on what to expect.
What we did
We hosted activities, quizzes, hired 3 amazing judges, and ensure to put together a full activity plan for the day. With that said, we decorated the venue, and got a bundget from the clien tto create the vibe, and also ensured that the venue only had to focus on their force which was serving drinks and ensuring people had a great time. We handled everything else.
How did it go?
It was a huge success and we also ensured to get partners into the event on our own that in the future had good contact with the venue and did more in the future. With that said, the most important people for us to please were the guest that were there to enjoy a good evening out in cosplay, and also to meet their friends. We focused on decorating the space nicely, and also ensuring that they had the Halloween vibe going in, and going out at the end of they day.
Setup was hard, but taking down fake blood from all the bathrooms proved to be a bit much. So we learned a few lessons about decorating for Halloween at this event.
We were super happy, so were the cosplayers and especially the venue whom was used to having events and all the guests leave after. We ensured that the vibe worked well from start to lights on!
Cheers
